Executive Assistant

$58,070 - $58,070/Yr

Dowc - Parsippany-Troy Hills, NJ

Full-time - Entry Level

Parsippany-Troy Hills, NJ

About the position

DOWC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry, offering a full suite of obligor and administrator services, top-of-the-line products, technology, and training. We understand the importance of leveraging process and technology in the F&I industry to drive revenue and ensure success. Our goal is to provide visibility, transparency, and the tools needed for our partners to build their wealth and achieve their goals. DOWC prides itself on taking care of its employees. We were voted NJ's “Best Places to Work” two years in a row, and we also offer award-winning products! All of our positions are fully on-site in Parsippany, NJ. The C-Suite Executive Assistant provides high-level administrative support to senior executives within the organization, ensuring the smooth operation of their daily activities and facilitating effective management of the executive office. This role demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. The Executive Assistant will be responsible for managing and prioritizing the executive's calendar, preparing and reviewing correspondence, organizing meetings, arranging travel, assisting with special projects, and maintaining confidentiality regarding sensitive information. The position requires a proactive approach to problem-solving and the ability to foster positive relationships with clients and stakeholders.

Responsibilities

• Manage and prioritize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and review correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Screen and handle incoming communications, including phone calls, emails, and mail, and ensure timely follow-up.
• Organize and coordinate meetings, including preparing agendas, booking venues, and arranging catering if needed.
• Attend meetings, take detailed minutes, and track action items and follow-ups.
• Facilitate communication and coordination with internal and external stakeholders.
• Arrange complex travel itineraries, including flights, accommodations, and transportation, and ensure all arrangements align with the executive's preferences and needs.
• Prepare travel documentation and manage travel expenses and reimbursements.
• Assist with special projects and initiatives as directed by the executive, including research, data collection, and coordination of project tasks.
• Monitor project progress and ensure deadlines are met.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Serve as a liaison between the executive and clients, board members, and other key stakeholders.

Requirements

• Bachelor's Degree required in Business Administration or related field
• Minimum of 3-5 years of experience as an executive assistant supporting C-Suite executives
• Strong organizational and multitasking abilities
• Strong time management and project management skills
• Excellent customer service abilities and professional business acumen
• Ability to communicate with external and internal stakeholders on a daily basis
• Superior computer skills and proficiency with Microsoft Office Suite
• Experience with WestLaw legal software is a plus
• Excellent written and verbal communication skills
• Ability to work independently

Nice-to-haves

• Experience with WestLaw legal software

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Travel reimbursement
• Vision insurance