Executive Assistant

Robert Half - Westbury, NY

Full-time - Entry Level

Westbury, NY

Administrative and Support Services

About the position

The Executive Assistant will provide comprehensive administrative support to the CEO and executive team at Robert Half, managing both professional and personal scheduling, travel arrangements, and office logistics. This role requires a high level of organization, discretion, and the ability to handle multiple tasks efficiently in a fast-paced environment, particularly within the real estate industry.

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the senior executives
• Manage, coordinate, and arrange the CEO's and executive team's travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and off-site
• Conduct real estate market research and prepare reports

Requirements

• 3+ years of experience in an administrative role in the real estate industry
• Excellent verbal and written communication skills
• Strong organizational skills and the ability to multitask
• Problem-solving and decision-making skills
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Skills in using applications like Microsoft Office Suite (Word, PowerPoint, and Excel), Google Drive, and office equipment
• Experience in setting up virtual meetings and tools
• Proven experience organizing and directing multiple projects and tasks
• Exceptional interpersonal skills
• Friendly and professional demeanor

Nice-to-haves

• Experience with Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations, General Ledger, Journal Entries, Month End Close, NetSuite, Oracle, QuickBooks, SAP

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan