Executive Assistant

$40,000 - $45,000/Yr

Mighty Dog Roofing - Madison, AL

Full-time - Entry Level

Onsite - Madison, AL

About the position

The Executive Assistant will provide comprehensive support to the leadership team at Mighty Dog Roofing, primarily based in Huntsville, AL. This role is essential for managing various administrative tasks, ensuring smooth operations, and facilitating communication within the team. The ideal candidate will be detail-oriented, organized, and capable of handling sensitive information with discretion while also being proactive in managing the executive's calendar and tasks.

Responsibilities

• Handle the Indeed recruitment process and pre-screen candidates.
• Coordinate and manage the executive calendar, ensuring all appointments are properly sequenced.
• Take notes during meetings and distribute them to attendees afterward.
• Place orders for office supplies and other business needs.
• Run local errands, such as picking up orders or dropping off company apparel for cleaning.
• Schedule personal appointments for the executives and their families, ensuring they fit within the calendar.
• Assist with inventory management and stock counting.
• Occasionally travel to the Birmingham office as needed.
• Gather quotes and estimates from vendors for various needs.
• Follow up with team members to ensure tasks are completed in a timely manner.
• Perform data entry and clerical tasks as required.
• Assist with light office cleaning tasks when necessary.
• Field inbound calls and return calls as needed.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with discretion.
• Proficiency in office software and tools, including calendar management and data entry.

Nice-to-haves

• Experience with recruitment processes and candidate screening.
• Familiarity with inventory management systems.
• Basic knowledge of office cleaning and maintenance tasks.

Benefits

• Competitive salary ranging from $40,000 to $45,000 per year.
• Opportunity for professional growth and development.