Executive Assistant

Enterprise Rent-A-Car - Saint Louis, MO

Full-time - Mid Level

Saint Louis, MO

5,001-10,000 employees

Rental and Leasing Services

About the position

The Executive Assistant will provide comprehensive support to the Senior Vice President of Strategic Initiatives and his team, which includes Strategy Development & Growth, Corporate Development, Sustainability, and Communications. This role is crucial for managing the department's meetings, trainings, and travel arrangements while ensuring confidentiality and professionalism in all interactions.

Responsibilities

• Manage complex calendars for multiple executives, including scheduling business and personal appointments.
• Coordinate and prepare for meetings, conferences, and events, including agenda preparation, meeting minutes, and follow-up actions for executives.
• Coordinate complex travel arrangements (domestic and international) for multiple executives, department leaders, vendors, and outside business partners.
• Conduct research and compile data to prepare reports, presentations, and briefing materials for executives.
• Create, establish, and maintain confidentiality and secure department documents and filing system.
• Oversee administrative functions and ensure smooth operations within the executive office.
• Coordinate complex accounting activities including multiple expense reporting, complex invoices, and purchase orders.
• Screen and prioritize incoming calls, emails, and correspondence, directing them as appropriate.
• Create, produce, distribute, and compare reports; perform basic to intermediate analysis of report summaries.
• Complete ad hoc special projects as assigned.
• Seek to improve job performance through self-assessment, skill development, training, and goal setting.
• Maintain a regular and reliable level of attendance and punctuality.
• Perform miscellaneous job-related duties as assigned.

Requirements

• Five (5+) years or more of administrative experience supporting one or more executive leaders.
• Type 60 or more wpm with accuracy.
• Proficiency in MS Office support tools.
• Ability to sort, alphabetize, and number documents in a timely and organized manner.
• Ability to maintain confidential information and discretion.
• High School Diploma/GED.
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.

Benefits

• Market-competitive pay
• Comprehensive healthcare packages
• 401k matching
• Profit sharing
• Schedule flexibility
• Paid time off
• Organizational growth potential