About the position
We Insure, LLC. is an independent insurance franchise that takes immense pride in providing like-minded entrepreneurs with successful agency ownership. With more than 200 agency locations in 35 states, We Insure continues to grow rapidly and supports our agency owners, customers, and carriers by facilitating faster service, greater efficiencies, better choices, and improved bottom lines. What makes We Insure stand out: we are data-driven for better value and people-led for better service. And our leadership is seeking more highly motivated, career-driven people to help lead our efforts! We Insure has received countless awards including Jacksonville Business Journal's Best Places to Work and Fastest-Growing Private Companies, and Inc.'s 5000 Fastest Growing Companies. If you are looking for a long-term career in a supportive, goal-driven, growth environment with a company that believes in developing its people, We Insure is the right fit for you and we encourage you to apply today! As a member of our Executive Administration Team, you'll have a big impact on the firm and our leadership team by helping to manage their professional operations with a positive attitude and resourceful, ego-free team. We pride ourselves on our relentless attention to detail and place an immense value on day-to-day management of our teams, space, and resources. Our team is scrappy, high energy, and dedicated to maintaining high standards, while maintaining our ability to stay cool under pressure.
Responsibilities
- Support for all administrative needs for the President including calendar management, travel coordination, expense reports, and project management.
- Work closely with President and other VP level leadership.
- Manage multiple key initiatives for the Senior Executive team.
- Handle regular activities without prompting and advise in advance any issues or delays.
- Plan and coordinate team/organization events.
- Lead and coordinate on ad hoc projects.
- Keep the Senior Executive team on track during meetings and resolve scheduling conflicts as needed.
- Participate in meetings with managers to help record notes, takeaways, and deliverables.
- Understand priorities, as well as short-term strategies and lay out a plan of how and when to tackle.
- Build a thorough understanding of the We Insure organization and department cross functionality.
- Manage Senior Executive team communications and Intranet site (monthly newsletters, announcements, etc.).
Requirements
- Bachelor's degree preferred or 5+ years of relevant experience.
- High level of interpersonal, customer service and communication skills.
- Strong work ethic and sense of responsibility, with an energy and a desire to tackle new projects.
- Ability to multitask in a fast-paced environment with frequently changing priorities.
- Skillset to work independently effectively managing workloads to meet deadlines, while delivering high-quality work.
- Proficiency with Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
- Excellent written and verbal communication skills.
- Demonstrated ability to understand multiple, diverse stakeholders through all levels of an organization.
- Ability to anticipate approaching company needs by having strong organizational pulse and feedback loop.
- Proficient at effectively managing workload to meet deadlines, while delivering high-quality work.
- Ability to function effectively in a highly charged executive environment, and the ability to act independently.
- Ability to work occasional extended hours if required.
- Relationship oriented, experience building personal connections, and comfortable in front of high-level executives and business owners.
Benefits
- Medical, Dental, Vision, Life, Pet; Flexible Spending Account
- Competitive Salaries
- 401K Match
- Work-Life Balance: Personal Days, PTO Days, 12 Paid Holidays, Two Paid Days for Volunteer Service, Paid Parental Leave
- Short and Long-Term Disability
- Employee Support Programs, Including Mental Health
- Tuition Reimbursement Matching Charitable Gift Program
- Lucrative Referral Program
- Commuter Benefits
- Flexibility: Remote and Hybrid Opportunities Available
