Executive Assistant

$41,000 - $62,000/Yr

Florida Senior Living Association - Tallahassee, FL

Full-time - Entry Level

Onsite - Tallahassee, FL

About the position

The Executive Assistant at the Florida Senior Living Association (FSLA) plays a crucial role in providing administrative support to the CEO and COO. This full-time position is designed for a proactive individual who can manage multiple tasks efficiently while contributing to the organization's mission of championing excellence in senior living. The role involves a variety of responsibilities, including calendar management, communication handling, travel arrangements, document preparation, meeting coordination, and office management, all aimed at facilitating the executives' goals and enhancing the overall productivity of the team.

Responsibilities

• Managing schedules and appointments for executives.
• Handling communications for executives, including email, phone calls, and memos.
• Planning travel for executives, including itineraries and accommodations.
• Creating, editing, and distributing documents, reports, tables, and charts.
• Planning and scheduling meetings (in-person and virtual), as well as recording meeting notes.
• Handling office supplies, filing systems, and mail.
• Creating PowerPoint presentations, financial spreadsheets, and other special reports.
• Hosting larger virtual meetings and educational courses, ensuring attendance and troubleshooting registration issues.
• Participating in various FSLA events including the annual conference, webinars, podcasts, and other outreach events.

Requirements

• At least a two-year degree or experience in business or communications preferred.
• Strong team player, dependable and creative problem solver who can prioritize duties and multiple deadlines.
• Excellent written and verbal communication skills.
• Exceptional computer skills including proficiency in Microsoft Office Suite, Zoom, and Webinar software.
• Ability to commute to the office located in Tallahassee, Florida.