Executive Assistant

$60,000 - $100,000/Yr

Network Architects - Kirkland, WA

Full-time - Entry Level

Kirkland, WA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at Network Architects is responsible for providing comprehensive administrative support to the Owner and Executive Leadership team. This role requires a proactive individual who can anticipate needs, think critically, and maintain a high level of professionalism and confidentiality. The Executive Assistant will manage the Owner's calendar, assist with sales inquiries, coordinate meetings, and serve as a liaison between the Owner and internal/external partners, all while reflecting positively on the company.

Responsibilities

• Exercise considerable judgment and discretion in handling requests for meetings, appointments, and phone calls.
• Manage the Owner's calendar with an excellent sense of prioritizing important items.
• Assist with inside sales quotes, coordinating and handling sales inquiries without cold calling.
• Provide the Owner with appropriate preparation before meetings, including creating agendas and tracking follow-up items.
• Assist in coordinating meetings and events, including booking locations and contacting vendors for quotes.
• Serve as key liaison between the Owner and key internal and external partners.
• Manage internal communication and prioritization, organizing and managing action items and tasks.
• Write and edit internal and external communications.
• Conduct research and draft memos for the Owner.
• Record minutes during meetings as needed.
• Assist with additional general office tasks as needed, including setting up audio/video equipment for meetings.
• Attend trainings as scheduled and assigned.
• Basic reconciliation of A/R checks and create deposits.
• Assist with onboarding of HR paperwork and tracking software license agreements.

Requirements

• Three (3) plus years of previous administrative/office support experience.
• Three (3) years of previous Executive Assistant experience desired.
• Bachelor's degree or similar educational background.
• Active WA State Licensed Notary Public preferred.
• Strong proficiency in Microsoft Office tools (Word, Excel, PowerPoint, and Teams).
• Strong attention to detail and ability to prioritize information.

Nice-to-haves

• Experience in an Information Technology environment.
• Strong written and verbal communication skills.
• Ability to exercise good judgment in diverse situations.

Benefits

• Health insurance
• 401(k)
• Paid time off
• Vision insurance
• Referral program