Ucsf Medical Center - San Francisco, CA
posted 4 months ago
The Executive Assistant to the Dean at the University of California, San Francisco (UCSF) plays a crucial role in the Dean's Office, overseeing the daily administrative needs and schedule of the Dean with a high degree of autonomy and discretion. This position requires a proactive individual who can act as a problem-solver and coordinator, working closely with a diverse range of personnel including university leaders, faculty, staff, and students. The Executive Assistant will manage a highly complex executive calendar, coordinate meetings, and provide logistical support for various events, ensuring that all necessary materials such as slides, agendas, and refreshments are prepared in advance. In addition to calendar management, the Executive Assistant will handle complex travel logistics, which includes arranging flights, transportation, accommodations, and meeting registrations. The role also involves tracking financial commitments and processing reimbursements. The incumbent will utilize skilled judgment to triage emails and other incoming requests for the Dean, draft written communications, and prepare background materials, talking points, and briefing documents. The Executive Assistant will also maintain the Dean's task lists and take on various ad-hoc projects as needed. This position requires a deep understanding of the Dean's goals and priorities, as well as the School's structure, academic programs, policies, and communication demands. The Executive Assistant must possess a high level of professionalism, confidentiality, and diplomacy, as they will be resolving complex issues that have institution-wide implications. The final salary and offer components for this position are subject to additional approvals based on UC policy, and the role is expected to contribute significantly to the operational success of the Dean's Office.