Executive Assistant

Goodwill - Albuquerque, NM

Full-time - Mid Level

Albuquerque, NM

Social Assistance

About the position

Goodwill Industries of New Mexico (GINM) is seeking a dedicated Executive Assistant to provide high-level administrative support to the President/CEO. This role is crucial for ensuring operational efficiency and professionalism, managing calendars, coordinating meetings, leading projects, and handling confidential information. The Executive Assistant will act as a key liaison with internal and external stakeholders, contributing to a collaborative and innovative culture while supporting the organization's mission and values.

Responsibilities

• Provide professional, seamless administrative support, including managing calendars, preparing and editing correspondence, and taking meeting notes.
• Lead and coordinate projects, including setting timelines, delegating tasks, ensuring accountability, and reporting progress and results.
• Schedule and attend meetings, take notes, document action items, and ensure proper follow-up.
• Maintain a high level of confidentiality and professionalism in all interactions, ensuring sensitive information is handled properly.
• Serve as a gatekeeper for scheduling, ensuring priorities are met and adjustments are made as needed.
• Communicate effectively on behalf of President/CEO with Board members, team members, community members, and donors.
• Arrange travel, prepare travel documents, and maintain accurate travel information.
• Plan, schedule, and coordinate events, meetings, and activities, ensuring all materials and resources are prepared.
• Demonstrate advanced skills in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other relevant software, with the ability to learn new tools as needed.
• Organize and maintain filing systems, ensure timely completion of assignments, and streamline workflows to enhance efficiency.
• Exhibit outstanding customer service and interpersonal skills when interacting with internal and external stakeholders.
• Provide guidance to other administrative staff and act as a backup for cross-departmental support when needed.
• Resolve issues proactively, demonstrating adaptability and resilience in addressing challenges.
• Manage multiple projects and deadlines in a dynamic, fast-paced environment, showcasing excellent time management and prioritization skills.

Requirements

• Bachelor's Degree
• Three to six years related executive administrative experience
• Knowledge of organizational practices, policies and procedures and compliance with the same.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic, and proficiency in typing.
• Skill and high proficiency in operating various word-processing, spreadsheets and database software programs in a Windows environment (Word, Excel, PowerPoint, Access etc.)
• Skill and high proficiency in administrative writing and proofreading skills.
• Attention to detail
• Ability to carry out instructions in verbal and written format.
• Ability to demonstrate poise and diplomacy.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds and people with disabilities.
• Ability to work independently and demonstrate time management skills.

Nice-to-haves

• Some supervisory skills preferred.

Benefits

• Health insurance
• Tuition reimbursement
• Retirement program
• Work-life balance
• Competitive pay