Cushman & Wakefield - Saint Louis, MO
posted 3 months ago
Cushman & Wakefield, a global leader in commercial real estate services, is seeking a qualified Executive Assistant to support key leaders within our Global Occupier Services (GOS) group in the Central Region. This role is pivotal in ensuring the smooth operation of executive functions and requires a high level of professionalism, exceptional customer service skills, and the ability to interact effectively with a diverse range of internal and external stakeholders. The Executive Assistant will be responsible for supporting 2 to 3 senior leaders, managing their schedules, and facilitating communication across various levels of the organization. The Executive Assistant will be tasked with scheduling and organizing calendar activities, including meetings, agendas, and department activities. This includes resolving scheduling conflicts and ensuring that all stakeholders remain on schedule. Additionally, the role involves planning and coordinating travel arrangements, confirming business meals, and organizing events such as team meetings. The Executive Assistant will also prepare business expense reports, track their status, and resolve any issues that arise, often using their initiative and working with limited direction from their managers. In this position, the Executive Assistant will manage the Outlook inbox of the executives they support, draft and send emails and other communications on their behalf, and redirect matters to appropriate team members as necessary. They will also be responsible for scheduling, planning, preparing, and running meetings, as well as taking notes during calls or meetings to assist with follow-up actions. Maintaining confidentiality and managing sensitive information is crucial in this role, as is the ability to anticipate the needs of stakeholders and take proactive steps to ensure effective results are achieved in a timely manner.