Executive Assistant

$70,000 - $90,000/Yr

The Fox Alliance - Austin, TX

Full-time - Entry Level

Austin, TX

Insurance Carriers and Related Activities

About the position

The Executive Assistant at The Fox Alliance plays a crucial role in supporting two Managing Partners by ensuring the smooth operation of their daily activities. This position involves managing schedules, travel arrangements, and assisting with client communications and project coordination. The ideal candidate will embody the company's values of placing people first, being purpose-driven, and continuously improving while owning their outcomes.

Responsibilities

• Manage the Managing Partners' calendars, including scheduling meetings and coordinating travel.
• Prepare and edit reports, presentations, and correspondence.
• Serve as a liaison between the Managing Partners and internal teams, clients, and external contacts.
• Assist with project management, ensuring tasks and deadlines are met.
• Maintain confidential information and handle sensitive matters with discretion.
• Assist with event planning, client communications, and special projects.
• Handle general office administration and other duties as needed to support the partners and firm.
• Provide administrative support during client meetings and follow-up tasks.
• Manage emails and phone calls on behalf of the Managing Partners.

Requirements

• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• High attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency in MS Word, Excel, and Outlook.
• Adept with general technology.

Nice-to-haves

• Previous experience as an Executive Assistant is preferred but not required.
• Aptitude and a desire to learn will be valued more highly than just experience.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance