Executive Business Administrator

$28 - $48/Yr

Microsoft - Mountain View, CA

Remote - Mountain View, CA

Publishing Industries

About the position

Security represents the most critical priorities for our customers in a world awash in digital threats, regulatory scrutiny, and estate complexity. Microsoft Security aspires to make the world a safer place for all. We want to reshape security and empower every user, customer, and developer with a security cloud that protects them with end to end, simplified solutions. The Microsoft Security organization accelerates Microsoft's mission and bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers' heterogeneous environments, as well as ensuring the security of our own internal estate. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. Are you an experienced Executive Business Administrator who is passionate about supporting a dynamic leader? Do you get excited about the opportunity to manage a senior leader in Microsoft Security? Do you like the challenge of complex calendaring and working to coordinate customer meetings, events and team meetings? Do you want to influence modern day security attitudes and behaviors of employees across an entire org and Microsoft? We are looking for someone like you!

Responsibilities

• Proactively manage complex calendaring for multiple leaders
• Provide end-to-end complex domestic and international travel planning
• Develop & maintain strategic working relationships with key business stakeholders/leaders across the organizations
• Develop an understanding of critical business needs, enabling appropriate decisions which impact a manager's time
• Schedule and manage staff meetings, events and off-sites, conferences, including agenda management, meeting logistics, note-taking, material preparation and work with the global teams
• Partner with the Chief of Staff, Lead EA, Peer EAs and Business Operations team to effectively run the organization
• Helping to manage the Rhythm of the Business and people processes, including the team's budget management, quarterly and mid-year budget reviews, leadership meetings, business reviews, Connects, Rewards discussions, All-Hands meetings, and other key discussions
• Coordinate team morale events and/or broader team-wide events
• Participate in various admin-built SME teams in collaboration with the admin and business operations community
• Judgment in dealing with confidential information and ensuring accurate and timely distribution of information
• Professional presence always, as a representative of the team and Microsoft to internal and external business partners
• Manage headcount information and be a proficient user of all internal people, budget, and space management tools to generate relevant, timely, and accurate reports
• Execute effective space management tactics, office moves as required and coordinate with the CISO team space planner
• Provide mentorship and leadership to junior administrators as part of a team

Requirements

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive/upper-level management
• Experience using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint Teams or similar collaboration tools
• Ability to meet Microsoft, customer and/or government security screening requirements

Nice-to-haves

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
• Experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• Experience serving as mentor, manager or lead EA role
• Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, MS Expense Tool, MS Travel, iCIMS, MyOrder a plus
• Interpersonal, organizational, planning and time management skills
• Ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively
• Ability to work well in a changing environment, under pressure, on short-notice, and take appropriate action
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions
• Adaptable and work in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally
• Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism
• Experience supporting an executive in a face-paced, corporate environment
• Organizational, analytical, anticipatory, and written communication skills

Benefits

• Base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour
• Different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour
• Certain roles may be eligible for benefits and other compensation