Executive Buying Assistant

The Paper Store - Acton, MA

Full-time - Mid Level

Acton, MA

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

The Executive Buying Assistant at The Paper Store plays a crucial role in supporting the Buying Department and Management Team to ensure smooth and efficient day-to-day operations. This position involves a variety of tasks including payroll approval, travel arrangements, candidate management, and reporting, all aimed at enhancing the overall efficiency of the buying process. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with various stakeholders.

Responsibilities

• Be a TPS brand ambassador
• Approve weekly payroll for buying department, including adjusting time punches as needed
• Approve time off requests in ADP
• Arrange travel for the buying and management team; this includes booking flights, hotels, train, and car-service
• Create and post job descriptions; review resumes and recommend candidates; schedule interviews with candidates
• On-board new hires and arrange with IT to set-up in the system
• Process paperwork for employee terminations
• Maintain schedule and plan meetings for VP of Merchandising; responsible for meeting prep which may include lunches, flowers, transportation etc.
• Create Decks to secure key vendors
• Process expense reports
• Prepare reports, schedules, paperwork copies and supplies for trade shows
• Track samples and return samples to vendor when necessary
• Track and report on Catalog Coop dollars
• Daily email of vendor pre-payment requests for accounting team
• Conduct ad hoc market research and special projects as requested
• Run and format sales reports per request of VPs
• Provide analysis of sales; sell through, turn, and gross margin on a weekly, monthly, quarterly, and seasonal basis
• Build and maintain style lists for promotions, markdowns, special events, table statements, components, vendors etc.
• Create collages/reports of new products upon requests from the buyer
• Create Catalog Collages for Marketing and E-commerce
• Update vendor information in the computer
• Create transfers, place orders and reorders, and follow up with vendors to receive shipping confirmations, verify costs, and availability
• Research DC discrepancies for cost, UPC, retail issues
• Manage and distribute fixtures from office stockroom as warehouse doesn't house fixtures anymore

Requirements

• Proficient in Microsoft Excel and PowerPoint
• Organized and detail-oriented
• Ability to multitask in a fast-paced environment
• Problem solving skills
• Ability to learn new systems
• Professional communication skills
• Retail experience preferred
• Ability to work 3+ days/week at the Corporate Office in Acton, MA
• Professional presentation in attire, demeanor, and appearance

Benefits

• Full-time position available