Executive Communications Coordinator

$65,000 - $80,000/Yr

Allara Health - New York, NY

Full-time - Entry Level

New York, NY

Ambulatory Health Care Services

About the position

At Allara, we are on a mission to revolutionize women's healthcare by providing personalized, ongoing care through a collaborative team of medical and nutritional experts. Our platform is designed to make advanced hormonal healthcare accessible to women across the country, with services covered by insurance and available virtually. Allara is backed by top investors like Google Ventures and Vanterra, who share our vision for a future where every woman has access to the effective, personalized care she needs. Together, we're transforming the landscape of women's health, one patient at a time. We are looking for an Executive Communications Coordinator/Executive Assistant to the Founder & CEO. The primary duties of this individual will be to effectively communicate on behalf of the CEO, specifically building brand strategy and tactical initiatives aligned to the CEO's personal brand. This individual will also support the CEO in taking on a range of day-to-day responsibilities while enabling them to focus efforts on more strategic initiatives. This is a rotational position, expected to last 18-24 months, after which the right candidate will be supported with future growth opportunities.

Responsibilities

• Manage the CEO's calendar, coordinate meetings, and provide support for external engagements
• Manage and prioritize the CEO's inbox, ensuring timely and effective communication responses
• Create founder branded content for LinkedIn, Twitter, Instagram, Tiktok, including thought leadership content and writing newsletters
• Coordinate the CEO's outreach activities and follow up on contacts made by the CEO to cultivate ongoing relationships with potential clients and investors
• Draft agendas, written responses, and presentation materials, including meetings such as Allara's All Hands, board meetings, and investor meetings
• Assist CEO with miscellaneous or ad hoc needs, such as managing travel arrangements/logistics and some personal appointments
• Office management work, including planning team events
• Assist with light financial work, such as bill payments and tracking
• Handle sensitive information in a confidential manner

Requirements

• A background in journalism, marketing, or communications is strongly preferred
• Ability to manage multiple tasks, calendars, and projects efficiently, ensuring nothing slips
• Strong senior executive-level written and verbal communication skills
• Maintains a high level of confidentiality and professional discretion when handling sensitive information
• Capable of understanding the CEO's vision and priorities, aligning tasks and projects accordingly
• Ability to anticipate obstacles, find solutions, and take the lead on complex projects or initiatives
• Prior experience conducting in-depth research and presenting information in a clear, concise manner to aid decision-making
• Able to collaborate effectively with diverse teams, possessing empathy and understanding to support the company culture
• Technical proficiency with Microsoft Office/Google Workspace products - especially PowerPoint (or equivalents)
• Must be located in NYC

Benefits

• Estimated salary: $65,000 - $80,000
• Medical/Dental/Vision
• 401(k)
• Unlimited PTO