Executive Coordinator to the Chair

Harvard University - Cambridge, MA

Full-time - Entry Level

Remote - Cambridge, MA

Educational Services

About the position

The Executive Coordinator to the Chair at Harvard Medical School's Department of Global Health and Social Medicine is responsible for providing high-level administrative support to the Chair. This role involves managing a busy calendar, serving as the primary point of contact for various stakeholders, drafting correspondence, and coordinating travel and financial records. The position requires exceptional organizational and communication skills, as well as the ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage the Chair's calendar, prioritizing requests and communicating scheduling decisions diplomatically.
• Draft and edit correspondence and original content, communicating on behalf of the Chair.
• Design and implement administrative systems for the Chair's office operations.
• Prepare the Chair for meetings and travel by conducting background research and creating itineraries.
• Maintain the Chair's CV and coordinate travel arrangements, ensuring compliance with policies.
• Manage reimbursements and financial record-keeping in collaboration with the finance team.
• Assist the Executive Director with additional support tasks as needed.

Requirements

• Three or more years of related writing and/or administrative experience required.
• Bachelor's degree preferred.
• Experience working independently and thinking strategically.
• Strong communication skills in spoken and written form.
• Detail-oriented and able to multitask in a fast-paced environment.
• Excellent organizational and interpersonal skills.
• Proficiency in Word, Excel, and PowerPoint.
• Experience in higher education, public health, or administration is a plus.
• Prior experience in a faculty support capacity is preferred.
• Familiarity with federal grants and travel policies is a plus.

Nice-to-haves

• Experience in higher education or public health administration.
• Prior experience with federal grants and associated procedures.

Benefits

• 3-4 weeks of accrued vacation time per year
• 12 accrued sick days per year
• 12.5 holidays plus a Winter Recess
• 3 personal days per year
• Up to 12 weeks of paid leave for new parents
• Comprehensive medical, dental, and vision benefits
• Disability and life insurance programs
• Child and elder/adult care resources
• University-funded retirement plan
• Tuition Assistance Program
• Tuition Reimbursement Program
• Professional Development programs
• Commuting options including discounted parking and public transportation passes
• Access to Harvard athletic and fitness facilities and discounts on services.