Executive Director of Soccer Operations

Vanderbilt University - Nashville, TN

Full-time - Mid Level

Nashville, TN

Educational Services

About the position

The Executive Director of Soccer Operations at Vanderbilt University is responsible for supporting student-athletes and managing various administrative tasks to ensure the growth and success of the Vanderbilt Soccer program. This role involves overseeing team operations, coordinating camps, managing budgets, and collaborating with internal and external stakeholders to enhance the program's visibility and community engagement.

Responsibilities

• Serve as a leader to student-athletes, fostering their development off the field.
• Manage all aspects of team travel logistics, including transportation, lodging, meals, and itineraries.
• Coordinate and communicate all team-related information, including schedules for events, travel, and training.
• Oversee all aspects of youth soccer camps, including marketing, management, execution, and leadership.
• Collaborate with the Vanderbilt Camps Director to ensure seamless operations and an exceptional experience for campers and summer camp coaching staff.
• Oversee soccer program budgets, including tracking expenses, processing reimbursements, and adhering to Vanderbilt accounting protocols.
• Complete all administrative tasks required by university and athletics department policies.
• Collaborate with marketing staff to develop strategies to maximize game attendance and community engagement.
• Work with communications staff to highlight positive PR opportunities for student-athletes and the program.
• Create and distribute marketing materials for recruiting purposes and promote the program's brand.
• Work with the team dietitian to plan meals and dining options for student-athletes during training, travel, and games.
• Coordinate with the facilities coordinator to ensure practice and game facilities are prepared and well-maintained.
• Partner with the team equipment manager to manage uniform and equipment orders and attire for coaches, staff, and players.
• Serve as a liaison to ensure athletes receive timely information about academic, housing, medical, and community resources.
• Oversee alumni communication and engagement efforts, including monthly newsletters, the annual homecoming event, and multiple fundraising initiatives.
• Assist in planning travel and on-site itineraries for prospective student-athletes and their families.
• Manage and send marketing materials to incoming recruits on behalf of the recruiting team.
• Collaborate on special projects and initiatives as directed by the coaching staff and administration.

Requirements

• Bachelor's degree is required.
• Experience in college athletics or a similar fast-paced, dynamic environment is required.
• Understanding of basic budget management principles.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office suite, including Outlook, Word, Excel, Powerpoint, and Teams.
• Ability to work well in a collaborative, team environment.
• Ability to work evenings, weekends, and holidays as needed.

Nice-to-haves

• Experience with entry-level design tools, such as Canva or similar applications.
• Experience with Adobe suite of products, such as Acrobat, inDesign or Illustrator.
• Knowledge of NCAA regulations and college recruiting processes.
• Passion for soccer and a commitment to supporting student-athletes.

Benefits

• Health insurance coverage
• Dental insurance coverage
• 401k retirement savings plan
• Paid holidays
• Professional development opportunities
• Flexible scheduling options