Executive Management Assistant

Harris County - Houston, TX

Full-time - Entry Level

Houston, TX

Justice, Public Order, and Safety Activities

About the position

The Executive Management Assistant provides high-level professional support to the Office of the Engineer in Harris County. This role serves as a liaison between the executive office and various divisions, focusing on the analysis, monitoring, and tracking of departmental service delivery and special projects. The assistant will interact with division managers and executive leadership, ensuring effective communication and coordination of high-profile projects.

Responsibilities

• Provide high-level professional support to executive leadership team.
• Oversee coordination of high-profile special projects and assignments, including researching, writing, providing analysis, managing deadlines, and maintaining confidentiality.
• Coordinate analysis and development of final recommendations for staff reports and distribute to executive leadership, division managers, and other county stakeholders.
• Independently research and prepare reports on operations and policy matters, providing recommendations on alternative methods.
• Track and edit commissioners court agenda items for assigned divisions.
• Independently compose correspondence, reports, and memoranda for executive leadership.
• Provide office support as required, including scheduling and correspondence.
• Engage in the annual budget development process for assigned divisions as assigned.
• Uphold confidentiality by adhering to relevant laws, regulations, and company policies regarding data protection and privacy.

Requirements

• Bachelor's degree from an accredited college or university.
• Three (3) years of progressively responsible experience as an executive assistant or similar role.
• A valid driver's license (Texas upon hire) and a good driving record.
• Knowledge of public administration practices and local government issues.
• Knowledge of project management principles, practices, techniques, and methodologies.
• Skill in utilizing personal computers and associated software applications in the completion of assignments.
• Ability to prepare clear and concise reports.
• Ability to communicate effectively.

Nice-to-haves

• Master's Degree from an accredited college or university (preferred).
• Five (5) years of progressively responsible experience as an executive assistant or similar role (preferred).
• Experience as a paralegal (preferred).

Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-term disability
• Employee Assistance Program
• Ten (10) days of vacation each year for the first five (5) years of service
• Eleven (11) County-observed holidays and one (1) floating holiday
• Professional development opportunities
• Dependent Care Reimbursement Plan
• Healthcare Reimbursement Account
• 457 Deferred Compensation Plan
• Retirement Pension (TCDRS)
• Flexible schedule (varies by department)
• Transportation Assistance (Metro Ride Sponsor Program)