San Pablo Lytton Casino - San Pablo, CA
posted 2 months ago
We are seeking a dedicated and detail-oriented individual who can thrive in a fast-paced and dynamic environment. The Executive Office Administrative Assistant will provide high-level administrative support to the Executive Office and Department Heads, ensuring that all tasks are completed efficiently and effectively. This role is crucial for maintaining the smooth operation of the Executive Office, and the successful candidate will be expected to manage a variety of administrative tasks with precision and professionalism. In this position, you will perform clerical and administrative tasks including drafting letters, memos, invoices, and reports, as well as filing documents for the Executive Office and Department Heads as directed by the General Manager. You will also be responsible for arranging travel and accommodations for Department Heads, scheduling meetings, taking notes, and recording minutes. Additionally, you may be requested to attend meetings on behalf of a Department Head, which requires a high level of professionalism and discretion. The role also involves orchestrating work schedules for the Security Department, receiving incoming communication or memos, reviewing contents, determining importance, and summarizing or distributing contents to appropriate staff. You will perform office tasks such as maintaining records, ordering supplies, and performing basic bookkeeping and filing. The Executive Office Administrative Assistant will also be expected to perform additional duties as assigned by the General Manager and Department Heads, demonstrating flexibility and a willingness to take on new challenges.