American Institute Of Physics - College Park, MD
posted 2 months ago
The American Institute of Physics (AIP) is seeking an Executive Office Administrator to support its Executive Office, including the Chief Executive Officer and Chief of Staff. This role is crucial in ensuring the smooth operation and communication within the Executive Office programs and services. The Administrator will play a pivotal role in advancing the success of AIP's senior-most team and contribute to AIP's overall strategies in critical areas such as Diversity & Inclusion, engagement with Member Societies & Affiliates, undergraduate students, and donors, as well as supporting the organization's people strategy. As a key member of the Executive Office Team, the Administrator will be responsible for managing administrative and logistical tasks that enhance team performance and productivity. This includes ensuring that business processes are efficient and effective, managing sensitive information with discretion, and enabling the Executive Office Team to focus on their core activities. The Administrator will report to the Chief of Staff and work closely with the CEO, ensuring that policies and procedures are followed and that the team is informed of any regulations affecting their work. The role requires a detail-oriented team player who thrives in a collaborative environment and is passionate about supporting a mission-driven team. The successful candidate will be responsible for coordinating with other team administrators, managing the CEO's calendar, supporting budget management, organizing meetings and events, and assisting in the onboarding process for new team members. This position offers an opportunity to contribute to the advancement of the physical sciences through effective administrative support.