Executive Office Assistant

$45,760 - $54,080/Yr

Kelly Services - Ypsilanti, MI

Full-time - Entry Level

Ypsilanti, MI

Administrative and Support Services

About the position

The Executive Office Assistant will play a crucial role in supporting the operations of a medical device company by managing a variety of administrative tasks. This position requires a detail-oriented individual who can handle sensitive information with discretion and is capable of coordinating multiple projects simultaneously. The role is designed for someone who is tech-savvy and possesses strong communication skills, ensuring effective collaboration across various departments.

Responsibilities

• Plan, coordinate, and prepare various documents, presentations, meetings, conference calls, videoconferences and other events.
• Independently screen and respond to incoming calls and e-mails promptly and professionally.
• Serve as a liaison between various departments and organizational levels, managing sensitive, complex, and highly confidential information with discretion.
• Leverage exceptional Outlook calendar management skills.
• Provide support for expense report preparation and submission.
• Develop travel plans and assist with the on/offboarding process of employees.
• Manage suppliers and handle purchase orders by collaborating with external vendors and accounting firms.
• Ensure timely payment processing and maintain accurate records in accordance with company quality system.

Requirements

• 3-5+ years of experience in an executive assistant role supporting multiple leaders
• Technical proficiency in MS Office 365 (Outlook, Word, PowerPoint, Teams, and Excel) with the ability/desire to learn additional software tools as needed
• Bachelor's degree desired
• Must be tech-savvy
• Excellent written and verbal communication skills
• Ability to identify and resolve problems within a timely manner
• Prioritization of multiple projects with job responsibilities with competing deadlines.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Telemedicine
• Term life insurance
• Whole life insurance
• Accident insurance
• Critical illness insurance
• Legal plan
• Short-term disability
• Retirement savings plan
• Service bonus
• Holiday pay plans
• Transit spending account
• Paid sick leave