Executive Operations Assistant

$52,000 - $72,800/Yr

All City Plumbing - Ontario, CA

Full-time - Entry Level

Ontario, CA

Specialty Trade Contractors

About the position

The Executive Operations Assistant will provide comprehensive administrative support to the executive team of All City Plumbing, assisting with various tasks including accounting, bookkeeping, human resources, and payroll. This role is crucial for maintaining the efficiency of daily operations across multiple locations and ensuring that the executive team can focus on strategic initiatives. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills.

Responsibilities

• Balance and organize multiple projects
• Learn fast, research new methods, and document new procedures
• Assist with payroll, bookkeeping, and accounting
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Provide general support to staff members
• Learn company CRM and help staff with company devices
• Assist executive leader in organizing, updating, and auditing all departments

Requirements

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask

Nice-to-haves

• Experience in payroll (1 year preferred)
• Experience in auditing (1 year required)

Benefits

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance