Executive Operations Specialist

Federal Reserve Bank Of Atlanta - Chicago, IL

Part-time,Full-time - Mid Level

Hybrid - Chicago, IL

Monetary Authorities-Central Bank

About the position

The Executive Operations Specialist provides essential operational and administrative support to the President and the Office of the President at the Federal Reserve Bank of Chicago. This role is critical in ensuring that the Office of the President operates efficiently by managing the flow of information, communications, and various operational tasks. The position is considered expert level, requiring the incumbent to perform work of high priority and sensitivity with minimal supervision. The Executive Operations Specialist is responsible for organizing and prioritizing the identification and gathering of materials and information relevant to the President's schedule, activities, and engagements. This includes coordinating with subject matter experts to ensure the timely delivery of briefing materials and establishing clear processes for effective meetings. In addition to managing the President's daily briefing book, which involves gathering all relevant information and meeting materials, the Executive Operations Specialist plans and directs travel arrangements. This includes proactively managing inter-department coordination, reimbursement, and ensuring compliance with related policies. The role also involves independently managing confidential and non-routine information, supporting the planning, communication, and execution of meetings for the President and the Office of the President with minimal managerial oversight. The incumbent performs administrative tasks accurately and with discretion, coordinates various projects on behalf of the Office of the President, and participates in larger District strategic projects. Furthermore, the Executive Operations Specialist supports and assists in process and project management improvements within the Office of the President.

Responsibilities

• Organizes, prioritizes, and proactively manages the identification and gathering of materials and information relevant to the President's schedule, activities, and engagements.
• Coordinates with subject matter experts to ensure timely delivery of briefing materials and clear processes are in place for effective meetings.
• Develops and distributes the President's daily briefing book, responsible for gathering all relevant information and meeting materials in a timely manner.
• Plans and directs travel arrangements, proactively managing inter-department coordination, reimbursement, and related policy compliance.
• Independently manages confidential and non-routine information.
• Supports and assists in planning, communication and execution of President and Office of the President meetings with minimal managerial oversight.
• Performs administrative tasks accurately, timely and with discretion on behalf of the Office of the President.
• Coordinates other small to large projects on behalf of the Office of the President and/or participates in larger District strategic projects.
• Supports and assists in process/project management improvements within the Office of the President.

Requirements

• Bachelor's degree or equivalent experience.
• 2-6 years of experience in executive office operational management and/or coordination preferred.
• Expert level interpersonal, analytical, organizational and time management skills.
• Strong attention to detail and punctuality.
• Expert project management skills.
• Exhibits excellent judgment and high levels of professional etiquette and discretion to handle sensitive and/or confidential situations.
• In-depth knowledge of department, Federal Reserve System and District practices, policies, and programs.
• Expert level problem solving and decision-making skills.
• Strong written and oral communication skills.
• Service oriented, team player and flexible to meet changing business needs.
• Expert level proficiency in Office support software and ability to learn new applications.

Benefits

• Comprehensive benefits package includes medical, dental, vision, prescription drug coverage, 401k savings plan, retirement plan, paid time off, transit benefit, onsite gym, and subsidized cafeteria.
• A continuous learning environment with opportunities to gain new skills and grow your career.