Unclassified - New York, NY

posted 18 days ago

Full-time - Executive
New York, NY

About the position

The Executive Personal Assistant will support a busy family in Manhattan, managing both personal and professional tasks. This role requires a proactive individual who can handle a variety of responsibilities, including travel arrangements, calendar management, and household organization, while maintaining a high level of confidentiality and professionalism.

Responsibilities

  • Make personal and professional travel arrangements and assist with pre-travel logistics (ex: drivers, hotels, restaurants, shows, etc.)
  • Manage family calendar and schedule appointments (ex: doctors, etc.)
  • Manage general personal errands (ex: drop off/pick up dry cleaning, preparing and shipping packages, etc.)
  • Organize and coordinate household activities (ex: cleaning services, routine maintenance, various vendors, etc.)
  • Provide general home office support (ex: bill management, scan documents, retrieve and sort mail, manage contacts for annual holiday mailings, etc.)
  • Basic grocery shopping, keeping kitchen stocked
  • Help with personal events and other service providers as appropriate
  • Provide home organization support
  • Accompany children to and from activities
  • Organize educational and social calendars for children
  • Be on-call as needed, maintaining a 24/7 mentality
  • Help lead and manage household staff

Requirements

  • 5+ years of direct, relevant experience
  • Proven track record as top tier personal assistant, staying three steps ahead at all times
  • Outstanding organization and time management skills
  • Excellent verbal and written communication skills
  • Natural instinct to hustle and accomplish tasks while maintaining a calm demeanor
  • Ability to proactively and confidently make decisions with limited direction
  • Adapts well to changing plans and priorities; comfortable dealing with ambiguity
  • Works well independently with minimal guidance
  • Maintains strict confidentiality and appropriate handling of sensitive information
  • Proficiency with PC & Apple products and a variety of software applications including Outlook, Word, Excel and PowerPoint; agile in learning new technologies
  • Clean driving record and comfortable behind the wheel
  • College degree
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