Executive Personal and Family Assistant

Unclassified - New York, NY

Full-time - Executive

New York, NY

About the position

The Executive Personal Assistant will support a busy family in Manhattan, managing both personal and professional tasks. This role requires a proactive individual who can handle a variety of responsibilities, including travel arrangements, calendar management, and household organization, while maintaining a high level of confidentiality and professionalism.

Responsibilities

• Make personal and professional travel arrangements and assist with pre-travel logistics (ex: drivers, hotels, restaurants, shows, etc.)
• Manage family calendar and schedule appointments (ex: doctors, etc.)
• Manage general personal errands (ex: drop off/pick up dry cleaning, preparing and shipping packages, etc.)
• Organize and coordinate household activities (ex: cleaning services, routine maintenance, various vendors, etc.)
• Provide general home office support (ex: bill management, scan documents, retrieve and sort mail, manage contacts for annual holiday mailings, etc.)
• Basic grocery shopping, keeping kitchen stocked
• Help with personal events and other service providers as appropriate
• Provide home organization support
• Accompany children to and from activities
• Organize educational and social calendars for children
• Be on-call as needed, maintaining a 24/7 mentality
• Help lead and manage household staff

Requirements

• 5+ years of direct, relevant experience
• Proven track record as top tier personal assistant, staying three steps ahead at all times
• Outstanding organization and time management skills
• Excellent verbal and written communication skills
• Natural instinct to hustle and accomplish tasks while maintaining a calm demeanor
• Ability to proactively and confidently make decisions with limited direction
• Adapts well to changing plans and priorities; comfortable dealing with ambiguity
• Works well independently with minimal guidance
• Maintains strict confidentiality and appropriate handling of sensitive information
• Proficiency with PC & Apple products and a variety of software applications including Outlook, Word, Excel and PowerPoint; agile in learning new technologies
• Clean driving record and comfortable behind the wheel
• College degree