Executive Personal Assistant New

$100,000 - $125,000/Yr

Pagaya Investments - New York, NY

Full-time - Senior

New York, NY

About the position

The Executive Personal Assistant will provide comprehensive support to the CEO of Pagaya Investments, managing schedules, coordinating travel, and ensuring the smooth operation of daily activities. This role is crucial for maintaining organization and efficiency within the executive office, requiring exceptional organizational skills, discretion, and a proactive approach to problem-solving.

Responsibilities

• Efficiently manage the CEO's daily schedule, ensuring meetings are timely and well-prepared with necessary materials and A/V support.
• Handle personal calendar management for the CEO and OCEO Team.
• Manage expense reports and reimbursements for the CEO and OCEO Team.
• Coordinate daily lunch arrangements and meal logistics.
• Plan and organize domestic and international travel, both personal and professional, ensuring all details are meticulously arranged.
• Schedule dinner reservations, events, and personal appointments as required.
• Oversee and manage household staff, including drivers, housekeepers, and nannies.
• Handle household and property management tasks with attention to detail.
• Supervise ad-hoc household projects and personal initiatives as needed.
• Coordinate holiday and personal gifting logistics.
• Maintain CRM/network contacts and manage account access and security.
• Organize legal and personal documentation efficiently.
• Perform additional duties as assigned to support the CEO and OCEO Team.

Requirements

• 7+ years of experience in a fast-paced personal support role within an office environment.
• Proficiency in G-Suite and other relevant software tools.
• Strong written and verbal communication skills, with the ability to interact effectively across various levels of the organization.
• Proven ability to multitask, prioritize, and manage time effectively in a dynamic environment.
• Strong understanding of confidentiality and commitment to maintaining discretion.
• Exceptional attention to detail, follow-through, and organizational capabilities.
• Familiarity with key domestic and international destinations is advantageous.
• A collaborative team player who thrives in a supportive environment and enjoys contributing to a cohesive team.

Benefits

• Health and wellness programs
• Flexible work arrangements
• Professional development opportunities
• Collaborative team environment