Executive/Personal Assistant to CEO

$37,440 - $45,760/Yr

Las Vegas Pain Institute And Medical Center - Las Vegas, NV

Full-time - Entry Level

Las Vegas, NV

Ambulatory Health Care Services

About the position

The Executive Personal Assistant to the CEO will play a crucial role in supporting the CEO by managing both business and personal tasks. This position involves a combination of high-level management duties and day-to-day administrative responsibilities, ensuring the CEO's time is optimized and that operations run smoothly across multiple locations.

Responsibilities

• Manage and pay personal and company bills from multiple accounts.
• Handle detailed email management with multi-level inboxes and complex filters.
• Perform clerical and administrative tasks, including meeting minutes, drafting letters, filing, scanning, and preparing reports.
• Research and format information for internal and external communications such as memos, emails, presentations, spreadsheets, and reports.
• Facilitate collaboration and information sharing across all six locations with the senior leadership team.
• Track the progress of projects assigned to department heads and ensure alignment with the CEO's priorities.
• Maintain the tidiness and cleanliness of the CEO's office, including dinner reservations and meal orders.
• Prepare the CEO's office for meetings and dinners, including drinks and tidying up.
• Perform any duties as assigned by the CEO, acting as a trusted right-hand person in high-impact meetings.
• Anticipate the CEO's needs to create or automate a more productive workflow and protect his time and energy.
• Act as the primary point of contact between the CEO and executives, employees, clients, and external partners.

Requirements

• Bachelor's Degree preferred.
• Experience in accounting and financial work, especially related to spreadsheets.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proven time management skills with a track record of meeting deadlines.
• Ability to function well in a high-paced environment.
• Extensive knowledge of business operations, office administration, schedule management, and record-keeping systems.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance