Executive/Personal Assistant to CEO

$49,920 - $56,160/Yr

Houston Research Institute - Houston, TX

Full-time - Entry Level

Houston, TX

About the position

We are seeking a dedicated and organized Personal Assistant to provide comprehensive support to our CEO. The ideal candidate will be proactive, detail-oriented, and capable of managing various administrative tasks efficiently. This role is crucial in ensuring that the CEO's day-to-day operations run smoothly and effectively. The Personal Assistant will be responsible for a variety of tasks that require a high level of organization and attention to detail. In this position, you will assist the CEO in daily tasks, which include managing emails, scheduling appointments, and organizing meetings. You will also be responsible for proofreading and formatting documents to ensure accuracy and professionalism. Handling phone calls with professionalism and discretion is essential, as is the ability to coordinate and plan events as needed. Additionally, you will maintain and organize both physical and digital files, manage the CEO's calendar to ensure all appointments are scheduled effectively, and transcribe notes and documents accurately. Proficiency in software such as DocuSign and Outlook Calendar is required to perform these tasks efficiently.

Responsibilities

• Assist the CEO in daily tasks, including managing emails, scheduling appointments, and organizing meetings
• Proofread and format documents, ensuring accuracy and professionalism
• Handle phone calls with professionalism and discretion
• Coordinate and plan events as needed
• Maintain and organize files both physical and digital
• Manage the CEO's calendar, ensuring all appointments are scheduled effectively
• Transcribe notes and documents accurately
• Utilize software such as DocuSign and Outlook Calendar proficiently

Requirements

• Proven experience as a Personal Assistant or similar role
• Excellent organizational and time management skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong communication skills with exceptional phone etiquette
• Ability to multitask and prioritize tasks effectively
• Experience in calendar management and event planning is a plus