Executive/Personal Assistant to CEO

$39,520 - $41,600/Yr

The Black Swan Group, Ltd - Las Vegas, NV

Full-time - Entry Level

Remote - Las Vegas, NV

Educational Services

About the position

The Executive/Personal Assistant to the CEO at The Black Swan Group is responsible for providing high-level administrative support to the CEO and assisting other departments as needed. This role requires strong organizational skills, the ability to manage multiple tasks efficiently, and a proactive approach to problem-solving. The assistant will handle scheduling, travel arrangements, and communication, ensuring that the CEO can focus on strategic business initiatives.

Responsibilities

• Provide executive-level administration and support, including scheduling and travel arrangements.
• Coordinate departmental events.
• Streamline/manage administrative and general accounting responsibilities.
• Manage email communications.
• Demonstrate strong organization and prioritization skills, handling multiple concurrent initiatives.
• Offer extensive support for calendar management, travel management, expense management, and event registrations.
• Act as a representative for internal and external relations, screening communications.
• Possess strong interpersonal skills to interface with a wide range of clients.
• Proficiently handle scheduling, event logistics, and communication while working independently and as part of a team.
• Exercise discretion and judgment in handling confidential information effectively.
• Manage daily activities and communicate directly with the CEO, acting as his memory and guiding light.
• Work directly with the on-the-ground team to ensure no tasks are overlooked.

Requirements

• Some college (2 or 4 years).
• 4 years of experience in administrative support functions.
• Strong organizational skills and ability to prioritize multiple projects seamlessly with attention to detail.
• Proficient in Microsoft Office (G-Suite, Word, Excel, PowerPoint), Adobe Acrobat.
• Extraordinarily strong interpersonal skills and the ability to build relationships with key stakeholders.

Nice-to-haves

• PREFERRED software proficiency in Asana, Slack, HubSpot, DocuSign, Zoom.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance