Executive Personal Assistant to COO and CBO

$60,000 - $75,000/Yr

Set Active - Beverly Hills, CA

Full-time - Mid Level

Beverly Hills, CA

About the position

SET ACTIVE is seeking an Executive Personal Assistant to support the COO and CBO. This role is crucial for managing personal and professional tasks, ensuring the smooth operation of the executive offices. The ideal candidate will be proactive, organized, and capable of handling a variety of responsibilities, including scheduling, correspondence, and personal errands.

Responsibilities

• Manage the COO + CBO's calendars, scheduling and prioritizing appointments, meetings, and travel arrangements.
• Assist with finding contacts for partnerships for the CBO and build a contact blackbook.
• Plan and book personal travel, including family vacations and logistics such as accommodations and car rentals.
• Schedule personal appointments, including medical check-ups and family events.
• Run personal errands such as picking up dry cleaning and grocery shopping.
• Organize personal events, managing guest lists and coordinating with vendors.
• Assist with personal shopping needs, including buying clothing and gifts.
• Coordinate children's activities, including school schedules and childcare arrangements.
• Purchase and wrap gifts for special occasions.
• Assist with managing personal social media accounts if required.
• Organize personal documents such as insurance and legal documents.
• Schedule vehicle maintenance and manage household coordination.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior-level executives.
• Proficiency in Microsoft Office Suite and experience with project management software.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High level of professionalism and discretion in handling confidential information.
• Proactive and resourceful with strong problem-solving abilities.
• Experience in a fast-paced corporate environment is preferred.
• Attention to detail and capability to build and maintain relationships with diverse stakeholders.