Executive/Personal Assistant to Executive Chairman

Nefco Corporation - East Hartford, CT

Full-time - Entry Level

East Hartford, CT

Fabricated Metal Product Manufacturing

About the position

NEFCO is seeking an Executive/Personal Assistant to provide comprehensive administrative support to the Executive Chairman. This role is pivotal in ensuring the smooth operation of the executive's professional and personal commitments. The Executive Assistant (EA) will be responsible for managing complex calendars, coordinating schedules, and planning appointments and activities. The ideal candidate will demonstrate tact, discretion, and sound judgment when handling sensitive and confidential information, ensuring that the best interests of the executives and the company are always prioritized. In this role, the EA will be tasked with booking travel arrangements, providing directions, and preparing necessary documents. The position requires a high level of professionalism in all communications, whether in person, via email, or over the phone. The EA will also meet and escort visitors, vendors, and clients, ensuring a welcoming and professional environment. Additionally, the Executive Assistant will assist with meeting preparations, which includes maintaining agendas, creating pre-meeting packets, taking notes during meetings, and following up on action items. The ability to prioritize multiple tasks, meet deadlines, and maintain a keen attention to detail is essential. The role may also involve personal errands and special projects as assigned, requiring flexibility and a proactive approach to support the Executive Chairman effectively.

Responsibilities

• Manage professional and personal calendars, coordinate schedules, plan appointments and activities
• Use tact, discretion, and good judgment in handling sensitive and confidential information
• Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail
• Demonstrate high levels of professionalism when communicating in person, by email or by phone
• Book travel, provide directions, provide documents as needed
• Meet and escort visitors, vendors and clients
• Compose and type correspondence, memos and emails
• Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items
• Being able to communicate around the clock
• Personal errands (lunch, etc)
• Special projects assigned

Requirements

• 5+ years of experience within an Executive/Personal Administrative Assistant function
• Proven proficiency with Microsoft Office Suite including Microsoft Excel, Outlook, Teams, etc.
• Strong organizational, written and verbal communication skills are required
• Maintain highest degree of professionalism at all times and ensure confidentiality in all aspects related to the company.