Executive/Personal Assistant to Founder

$75,000 - $85,000/Yr

Career Group - Los Angeles, CA

Full-time - Mid Level

Remote - Los Angeles, CA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant/Personal Assistant (EA/PA) will play a pivotal role in ensuring the Founder/Executive Director stays organized, productive, and focused on high-level priorities. This role involves managing multiple professional and personal responsibilities, handling complex scheduling, coordinating travel, and proactively addressing operational needs. The ideal candidate has a “can-do” attitude, anticipates needs before they arise, and thrives in a dynamic environment.

Responsibilities

• Oversee multiple inboxes and complex calendars, ensuring appointments and meetings are efficiently scheduled and conflicts are minimized.
• Arrange both personal and business travel, managing itineraries, accommodations, and all necessary logistics.
• Identify opportunities to streamline workflows and implement systems that maximize the Executive Director's time and efficiency.
• Support the drafting of technical documents, including work plans, timelines, meeting notes, concept papers, and executive summaries.
• Track and reconcile expenses for both business and personal expenditures, ensuring timely submission of reports and adherence to budget requirements.
• Flag emerging issues before they escalate, proposing thoughtful solutions and anticipating the needs of the Executive Director.
• Handle personal tasks for the Executive Director, including running errands, researching projects, and coordinating home office and property maintenance.
• Assist with various ad-hoc projects, offering research support and organization to keep things on track.

Requirements

• Minimum of three years of experience supporting a C-level executive in an executive assistant, personal assistant, or similar capacity.
• Highly organized with the ability to manage competing priorities in a fast-paced environment.
• Tech-savvy and comfortable utilizing modern tools and technology to create efficiencies.
• Proactive, with a natural ability to anticipate needs and solve problems independently.
• Strong writing and communication skills, with the ability to draft professional correspondence and technical documents.
• Confidentiality and discretion are essential in handling sensitive business and personal information.
• Ability to think on your feet, pivot as needed, and maintain flexibility in managing multiple tasks.
• Forward-thinking, with a continuous improvement mindset.
• A team player who is personable and approachable, with a positive and professional demeanor.

Benefits

• Health, dental, and vision insurance
• Health and Dependent Care FSA
• Generous paid time off (vacation, sick leave, floating holidays)
• Technology stipend to support remote work