Executive Personal Assistant to the President

$40,000 - $40,000/Yr

Transamerican Power Products - Magnolia, TX

Full-time - Entry Level

Remote - Magnolia, TX

Fabricated Metal Product Manufacturing

About the position

The Executive Assistant to the CEO/President plays a crucial role in providing high-level administrative support to the CEO. This position requires a proactive individual who can handle a broad range of duties with minimal supervision. The Executive Assistant will be responsible for managing the CEO's schedule, preparing communications on their behalf, and ensuring that all administrative tasks are completed efficiently and effectively. This role demands strong organizational skills, the ability to multitask, and a commitment to maintaining comprehensive and accurate records. In addition to general office management, the Executive Assistant will coordinate travel arrangements, organize meetings, and act as the primary point of contact between the CEO and other stakeholders. The ideal candidate will possess excellent verbal and written communication skills, as well as strong problem-solving and decision-making abilities. A positive attitude, a strong work ethic, and a results-oriented mindset are essential for success in this role. The Executive Assistant will also be expected to perform accounting duties and assist in various special assignments as needed. This position requires a bachelor's degree in business or a related field, along with at least three years of relevant experience. The ability to adapt to changing conditions and set priorities effectively is critical in this fast-paced environment.

Responsibilities

• Provide administrative support to the CEO under minimal supervision.
• Handle a broad range of duties and perform special assignments.
• Manage general office operations and set priorities.
• Prepare communications on behalf of the CEO.
• Perform accounting duties as required.
• Organize meetings, including scheduling and sending reminders.
• Maintain comprehensive and accurate records.
• Answer phone calls in a professional manner.
• Prioritize emails and phone calls effectively.
• Gather documents to prepare for meetings.
• Coordinate travel arrangements for the CEO.
• Attend all relevant meetings and take notes as necessary.
• Act as the point of contact between the CEO and others.

Requirements

• Bachelor's degree in business or related area.
• At least 3 years of experience in a similar role.
• Strong time management skills and ability to meet deadlines.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Problem-solving and decision-making skills.
• Proactive and self-directed work style.
• Strong interpersonal skills.
• Established track record in effective leadership and people development.
• Positive attitude and strong work ethic; results-oriented and motivated.
• Consultative selling and closing skills.
• Ability to bring creative and innovative ideas to the department and company.

Nice-to-haves

• Bilingual in English and Spanish (full command of English required).
• Basic accounting knowledge.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance