Executive/Personal Assistant

$80,000 - $115,000/Yr

Woods Recruitment - New York, NY

Full-time - Entry Level

New York, NY

About the position

Join the CEO's team as a Personal Executive Assistant in a fast-paced, high-impact role at a leading financial services firm. This position is designed for a highly organized and proactive individual who can manage both personal and professional demands of the CEO, leveraging strategic and analytical thinking skills to thrive in a dynamic environment.

Responsibilities

• Manage personal and professional tasks, including coordinating appointments, reservations, and household arrangements.
• Handle all aspects of international and domestic travel logistics, including flights, accommodations, and ground transportation.
• Organize and maintain the CEO's calendar, agendas, and events, ensuring smooth prioritization of competing demands.
• Oversee wardrobe and style management, handle personal shopping, and manage everyday and event-specific wardrobe audits.
• Perform general administrative tasks such as recording meeting minutes, data entry, filing, copying, and mailing.
• Lead and coordinate multiple projects simultaneously, tracking timelines and ensuring deadlines are met.
• Maintain a detailed and highly organized to-do list for both the CEO and business, keeping track of important dates and tasks.
• Ensure seamless communication within the team, keeping all aspects of the business running smoothly.
• Manage social media accounts, supporting the expansion of the CEO's online presence across both established and emerging platforms.
• Undertake additional personal, creative, or executive assistant duties as required.

Requirements

• Bachelor's degree from an accredited institution.
• Must provide SAT and/or ACT scores for consideration.
• A minimum of 6 months of experience in an administrative, secretarial, or personal assistant role.
• Proven ability to manage highly confidential information with integrity and discretion.
• Excellent verbal and written communication skills.
• Strong ability to manage multiple projects simultaneously and thrive under tight deadlines.
• A self-motivated individual with a 'no task too small' attitude and a positive, enthusiastic mindset.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Visa sponsorship available