Executive Personal Assistant

$80,000 - $100,000/Yr

To Be Disclosed - Miami, FL

Full-time - Entry Level

Miami, FL

About the position

The Executive Personal Assistant will provide comprehensive administrative and logistical support to a prominent public figure, ensuring efficient management of their schedule and communications. This role requires discretion, resourcefulness, and the ability to handle a variety of tasks in a fast-paced environment, including travel arrangements and personal errands.

Responsibilities

• Act as the primary point of contact for all communications directed to the public figure, managing and prioritizing correspondence, emails, calls, and requests.
• Coordinate and manage the public figure's busy schedule, including making travel arrangements, scheduling appointments, and organizing meetings.
• Conduct thorough research and compile briefs or reports on various topics, ensuring the public figure is well-prepared for engagements, meetings, and events.
• Assist in drafting, proofreading, and editing speeches, presentations, and other written materials as needed.
• Maintain confidentiality and handle sensitive information with discretion and tact.
• Liaise with internal and external stakeholders, including high-profile individuals, government officials, and media contacts, on behalf of the public figure.
• Manage personal tasks and responsibilities, such as handling personal errands, managing household staff (if applicable), and ensuring the smooth operation of the public figure's personal affairs.
• Handle ad-hoc projects and responsibilities as assigned by the public figure, demonstrating flexibility and adaptability in a fast-paced environment.

Requirements

• Proven experience of at least 2 years working as an executive or personal assistant, preferably in a high-profile or celebrity setting.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with a high level of professionalism and attention to detail.
• Proficiency in handling various software and tools, including Microsoft Office Suite, scheduling software, and cloud-based applications.
• Ability to maintain confidentiality and discretion in all interactions and situations.
• Flexibility to work non-traditional hours and travel with the public figure as needed.
• A proactive and self-motivated approach to problem-solving and task management.

Nice-to-haves

• Spanish speaker is preferred but not essential.

Benefits

• Paid time off