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Executive Personal Assistant
$28,800 - $36,000/Yr
Confidential - Madison, MS
posted about 2 months ago
Full-time - Entry Level
Madison, MS
About the position
The Executive Personal Assistant will provide comprehensive administrative support to ensure smooth operations within a business that manages a multifaceted portfolio of sub-organizations. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while maintaining effective communication.
Responsibilities
- Manage and maintain executive calendars, including scheduling appointments and coordinating meetings.
- Transcribe meeting notes and prepare documents using tools such as DocuSign for electronic signatures.
- Assist with event planning and coordination, ensuring all logistics are handled efficiently.
- Provide business support and manage incoming communications for the owner.
- Oversee all office managers and tasks, including supply inventory and equipment maintenance.
- Utilize computer literacy to create reports, presentations, and other necessary documentation.
- Perform general administrative duties such as filing, data entry, and maintaining organized records.
- Schedule travel and accommodations, preparing itineraries for work days, meetings, travel, and events.
- Interview and onboard new team members.
- Organize and upkeep all documents/files for easy access.
- Send and receive all important documents on behalf of the business.
- Incorporate and maintain team communication software.
- Assist with various personal tasks.
Requirements
- Proven experience as a Personal Assistant or in a similar administrative role.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in calendar management and scheduling software.
- Familiarity with event planning processes and office management practices is preferred.
- Excellent communication skills, both written and verbal.
- High level of computer literacy, including proficiency in Microsoft Office Suite or equivalent applications.
- Ability to work independently while being a collaborative team member.
- Understands and habitually practices discretion in all regards.
- Time efficient, active learner, resourceful, and innovative.
Benefits
- Full-time contract position
- Competitive salary range of $28,800 - $36,000 per year
