Executive & Personal Assistant

$50,000 - $60,000/Yr

Confidential - Needham, MA

Part-time - Mid Level

Needham, MA

About the position

The Executive & Personal Assistant will support the owner in both professional and personal capacities, ensuring efficient management of schedules, communications, and various tasks. This part-time role requires exceptional organizational skills and the ability to multitask effectively, contributing to a well-functioning environment both at work and home.

Responsibilities

• Be the gatekeeper for emails, calls, and messages, ensuring priorities stay on track.
• Keep the owner's inboxes empty and organized.
• Build great relationships with clients, vendors, and team members.
• Anticipate needs, proactively supporting day-to-day team management and leadership.
• Organize and manage the owner's calendar, setting up meetings, appointments, and trips.
• Create, edit, and organize reports, presentations, and other materials.
• Maintain organized paper and digital records and files.
• Prepare agendas, take meeting notes, and manage follow-ups for meetings.
• Research, manage, and track projects to ensure they stay on track.
• Track, organize, and reconcile receipts, preparing and submitting expense reports.
• Book personal appointments and manage commitments for the owner.
• Handle shopping, gifts, and returns as needed.
• Organize personal and family travel arrangements, including flights and itineraries.
• Coordinate household tasks such as repairs, deliveries, and errands.

Requirements

• 3-5 years of experience in a similar role, preferably supporting executives and handling personal tasks.
• Freakishly good organizational skills and a love for creating calm from chaos.
• Ability to multi-task with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency with Microsoft Office, Google Workspace, and scheduling tools.
• Willingness to learn new software and systems.

Nice-to-haves

• Experience with social media marketing and event planning.
• Familiarity with tools like Monday.com.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Employee discount
• Flexible schedule