Executive Personal Assistant

$41,600 - $49,920/Yr

Blue Focus - Delray Beach, FL

Part-time - Entry Level

Remote - Delray Beach, FL

Educational Services

About the position

We are seeking a versatile and adaptable Personal/Executive Assistant to provide comprehensive support to a busy professional. The ideal candidate will possess exceptional organizational skills, the ability to make independent decisions, and the agility to adapt quickly to evolving tasks and responsibilities. Comfort with dogs and dog care experience, including walking and boarding, is necessary. Previous experience as an assistant is a significant advantage. This position requires outstanding communication skills, discretion, and a proactive approach to managing various tasks efficiently. Key Responsibilities include managing calendars, coordinating meetings, and handling travel arrangements. The assistant will prioritize and respond to incoming communications, including emails, calls, and mail. The role also involves demonstrating the ability to make independent decisions on behalf of the employer when necessary, exercising sound judgment and considering relevant factors. The assistant must quickly adjust to changes in schedules, priorities, and tasks, and be prepared to assist in various areas within a medical business environment and other domains as required. Anticipating needs and proactively addressing them to ensure smooth operations is crucial. Basic medical knowledge is required to provide support in tasks related to a medical business, such as handling medical documents, assisting in organizing medical supplies, or liaising with medical professionals. Experience in phlebotomy is highly advantageous and may involve tasks such as blood sample collection, handling, and processing. The assistant will also be responsible for dog care, including walking, feeding, and providing companionship. Performing various errands, including shopping, picking up/dropping off items, or handling miscellaneous tasks as required is also part of the job. Maintaining strict confidentiality regarding sensitive information and exercising discretion in all interactions is essential. The assistant will serve as a liaison between the employer and other parties, both internal and external, communicating effectively and professionally in person, via phone, and through written correspondence.

Responsibilities

• Manage calendars, coordinate meetings, and handle travel arrangements.
• Prioritize and respond to incoming communications, including emails, calls, and mail.
• Demonstrate the ability to make independent decisions on behalf of the employer when necessary.
• Quickly adjust to changes in schedules, priorities, and tasks.
• Provide support in tasks related to a medical business, such as handling medical documents and organizing medical supplies.
• Assist in blood sample collection and processing as needed (phlebotomy).
• Comfortably interact with and care for dogs, including walking, feeding, and providing companionship.
• Perform various errands, including shopping and picking up/dropping off items.
• Maintain strict confidentiality regarding sensitive information.
• Serve as a liaison between the employer and other parties, communicating effectively and professionally.

Requirements

• Previous experience in a similar role, preferably supporting high-level executives or individuals with diverse needs.
• Strong organizational skills and the ability to multitask effectively.
• Basic medical knowledge and familiarity with medical terminology and procedures.
• Comfort and experience with dogs, including walking and boarding.
• Excellent communication skills, both verbal and written.
• Discretion and the ability to handle confidential information with integrity.
• Flexibility to work occasional evenings or weekends as needed.
• Valid driver's license and reliable transportation.

Nice-to-haves

• Experience in phlebotomy.
• Previous experience in a medical or healthcare-related environment.
• Training in dog handling or animal care.
• Comfort with the use of basic computer applications.
• Social media experience.

Benefits

• Paid time off
• Employee discount
• Professional development assistance
• Flexible schedule