executive personal assistant

$90,000 - $95,000/Yr

Randstad - Somerville, MA

Full-time - Mid Level

Somerville, MA

Administrative and Support Services

About the position

The Executive Personal Assistant will support the CEO in managing both professional and personal responsibilities, enabling the CEO to focus on high-level tasks. This role is crucial for enhancing the efficiency of the CEO's operations and involves extensive travel, both domestic and international. The ideal candidate is a self-starter who thrives in a fast-paced environment with minimal supervision, contributing to the organization's mission of improving educational quality and opportunities for youth.

Responsibilities

• Manage the CEO's personal and professional calendars.
• Transcribe, draft, edit, and proofread emails, reports, letters, and other documents, ensuring timely responses to important messages.
• Organize travel arrangements and associated logistics, including visas and other travel documents for the CEO; accompany the CEO during domestic and international visits as needed.
• Track and manage budgets, expenses, receipts, and reimbursements.
• Assist in the execution of projects, including task coordination and vendor management.
• Assess and prioritize daily tasks and responsibilities based on urgency and importance.
• Maintain the utmost discretion and confidentiality when handling sensitive information.
• Perform other personal tasks and projects as needed.

Requirements

• 3 years of experience as an executive assistant or in a similar role.
• Proficient in Microsoft Office and Google for Business Suite.
• Strong organizational skills and ability to handle confidential information.
• Excellent written and oral communication skills.

Nice-to-haves

• Experience with vendor management.
• Ability to create presentations and prepare agendas.
• Skills in conflict resolution and problem-solving.

Benefits

• Health insurance coverage.
• 401K contribution.
• Incentive and recognition program.