Executive Personal Assistant

$60,000 - $75,000/Yr

Flat Fee Landlord - Houston, TX

Full-time - Mid Level

Houston, TX

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Personal Assistant at Flat Fee Landlord plays a crucial role in supporting the Founder/Visionary by managing a variety of professional and personal tasks. This position is essential for ensuring smooth daily operations and contributing to the overall success of the company. The ideal candidate will be detail-oriented, reliable, and capable of balancing multiple responsibilities effectively.

Responsibilities

• Manage the Founder's calendar, scheduling and prioritizing appointments and meetings.
• Filter and respond to emails, drafting communications on behalf of the Founder.
• Plan and coordinate business travel, including flights and accommodations.
• Assist in managing ongoing projects and ensuring deadlines are met.
• Create, format, and proofread documents and presentations.
• Prepare agendas and take minutes during meetings, following up on action items.
• Act as a point of contact for key clients and vendors, maintaining positive relationships.
• Conduct research on market trends and compile findings for strategic decision-making.
• Organize company events and team-building activities.
• Assist with onboarding new employees and managing HR-related communications.
• Monitor and manage inventory of office supplies and order new supplies as needed.
• Run personal errands for the Founder and assist with family-related tasks.

Requirements

• Proven experience as an executive assistant or in a similar role.
• Minimum of 3 years of experience working directly with high-performing CEOs and executives.
• Proficient in office software, particularly Google Workspace.
• Proficient in Canva and BambooHR.
• Knowledge of real estate software such as AppFolio, ResMan, and QuickBooks is preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Reliable transportation and willingness to run errands as needed.
• Bachelor's degree preferred.

Nice-to-haves

• Experience in a real estate environment.
• Familiarity with project management tools.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Paid holidays
• Opportunities for professional development and growth