Executive/Personal Assistant

$80,000 - $110,000/Yr

Career Group - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

Professional, Scientific, and Technical Services

About the position

The Executive/Personal Assistant will provide dedicated support to a C-Suite executive and Founder in a fast-paced financial investment environment. This role requires a self-starter who can manage multiple priorities, anticipate needs, and take initiative without constant direction. The ideal candidate will be detail-oriented, proactive, and comfortable in a dynamic setting, ensuring smooth operations and effective communication with stakeholders.

Responsibilities

• Provide comprehensive executive and personal support to a C-Suite leader, including managing a busy calendar, coordinating meetings, and handling high-level correspondence.
• Serve as the primary point of contact for internal and external stakeholders, ensuring professional, timely, and effective communication.
• Oversee event planning and management for corporate meetings, conferences, and holiday events, with a focus on attention to detail and smooth execution.
• Handle office management duties, including vendor relations, budgeting, and coordinating logistics for client and guest visits.
• Act as a strategic partner by identifying areas for process improvement, enhancing operational efficiency, and anticipating the executive's needs before they arise.
• Manage and prioritize multiple tasks and projects simultaneously, maintaining flexibility to accommodate shifting priorities and urgent requests.
• Assist with personal administrative tasks as needed, ensuring seamless day-to-day operations.
• Respond to after-hours requests as required, demonstrating availability and commitment to handling urgent needs.

Requirements

• Minimum of 8 years of experience as an Assistant with at least 2 years supporting at the C-Suite.
• Proficiency in MS Office, Google Suite, and Outlook.
• Proven experience in event management, including coordinating corporate events, conferences, and large meetings.
• Strong organizational and time management skills with the ability to prioritize effectively and adapt to shifting demands.
• Exceptional written and verbal communication skills with a professional and approachable demeanor.
• A self-starter who takes initiative, enjoys creating efficiencies, and is proactive in identifying and solving problems.
• Ability to remain calm under pressure and pivot seamlessly in response to evolving priorities.
• High level of discretion and professionalism, especially when handling sensitive and confidential information.

Benefits

• Base salary range of $80,000 - $110,000 plus bonus
• 100% paid health benefits
• 401K with match