Executive/Personal Assistant

About the position

We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive administrative and personal support to our CEO. This role is essential in ensuring smooth operations and enhancing productivity by handling various administrative and personal duties for our CEO.

Responsibilities

• Provide executive administrative support including managing schedules, appointments, and travel arrangements.
• Provide personal support such as getting coffee and food, picking up dry cleaning, and driving.
• Maintain and organize files, documents, and records for easy access and retrieval.
• Coordinate projects and assist in event planning to ensure successful execution of meetings and activities.
• Manage Google Calendar and Zoho for scheduling meetings, appointments, and reminders.
• Utilize Google Suite for document creation, collaboration, and communication with team members.
• Utilize Adobe Suite for document creation and communication with team members.
• Offer exceptional customer service by responding to inquiries and providing assistance as needed.
• Perform additional administrative tasks as assigned to support the team effectively.

Requirements

• 1 year of administrative experience
• Proficient in Google Suite applications (Docs, Sheets, Drive) and Google Calendar
• Strong administrative skills with a focus on organization and attention to detail
• Effective communication skills, both written and verbal, with a customer service orientation
• Ability to manage time effectively and prioritize tasks in a fast-paced environment
• Strong problem-solving skills with a proactive approach to challenges

Nice-to-haves

• Experience in event planning and project coordination
• Willingness to become proficient with Zoho
• Excellent computer literacy with the ability to learn new software quickly

Benefits

• Relocation assistance
• Health insurance
• 401(k)
• Tuition reimbursement
• Paid time off
• Professional development assistance