Executive Personal Assistant

$28,800 - $36,000/Yr

Confidential - Madison, MS

Full-time - Entry Level

Madison, MS

About the position

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to an executive. This role is essential in ensuring smooth operations and effective communication within a business containing a multifaceted portfolio of sub-organizations. The ideal candidate will possess strong computer skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Manage and maintain executive calendars, including scheduling appointments and coordinating meetings.
• Transcribe meeting notes and prepare documents using tools such as DocuSign for electronic signatures.
• Assist with event planning and coordination, ensuring all logistics are handled efficiently.
• Provide business support and manage incoming communications for the owner.
• Oversee all office managers and tasks, including supply inventory and equipment maintenance.
• Utilize computer literacy to create reports, presentations, and other necessary documentation.
• Perform general administrative duties such as filing, data entry, and maintaining organized records.
• Schedule travel and accommodations, preparing itineraries for work days, meetings, travel, and events.
• Interview and onboard new team members.
• Organize and upkeep all documents/files for easy access.
• Send and receive all important documents on behalf of the business(s).
• Incorporate and maintain team communication software.
• Assist with various personal tasks.

Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in calendar management and scheduling software.
• Familiarity with event planning processes and office management practices is preferred.
• Excellent communication skills, both written and verbal.
• High level of computer literacy, including proficiency in Microsoft Office Suite or equivalent applications.
• Ability to work independently while being a collaborative team member.
• Understands and habitually practices discretion in all regards.
• Time efficient, active learner, resourceful, and innovative.

Benefits

• Full-time contract position
• Competitive salary range of $28,800 - $36,000 per year
• Day shift schedule, Monday to Friday
• On-call availability for weekends as needed