Executive Personal Assistant

$100,000 - $100,000/Yr

Estatejobs.Com - San Francisco, CA

Full-time - Entry Level

San Francisco, CA

About the position

The Executive Personal Assistant (EPA) position is a full-time role based in Pacific Heights, CA, designed for a highly capable and resourceful individual who can provide comprehensive support to the principals in both business and personal matters. The EPA will be responsible for ensuring the smooth operation of various business activities while also assisting with personal tasks as needed. This includes managing travel arrangements, scheduling appointments, and overseeing all aspects of calendar management. The ideal candidate is expected to be sharp, bright, energetic, proactive, and possess exceptional organizational skills. They will take full responsibility for managing the Principal's calendar, communications, event coordination, business contracts, compliance, and travel management, along with other duties as assigned. Comfort around pets is also a requirement for this role. In this position, the EPA will serve as the primary point of contact and liaison between the Principal and their associates, acting as the gatekeeper of the Principal's calendar. The EPA will support the Principal in various areas, including business, lifestyle, philanthropy, special projects, meetings, and events. Building and maintaining relationships with external professionals and vendors will be a key aspect of the role. The EPA will also be a member of the family's leadership team, collaborating closely with the Facilities Operations Manager (FOM) and the Personal Family Assistant (PFA) to ensure effective communication regarding the Principal's needs across their residential portfolio, family office, and business/philanthropic teams. The position offers a highly competitive compensation package, with a general work schedule from Monday to Friday, although some flexibility is required. The EPA will work closely with existing support team members to ensure seamless coordination on both professional and personal matters. Candidates interested in this role should submit an updated resume in WORD format and reference HEM-1268 when inquiring.

Responsibilities

• Serve as the point person and liaison between the Principal and his associates.
• Act as the gatekeeper of the Principal's calendar.
• Support the Principal in all areas of business, lifestyle, philanthropy, special projects, meetings, and events.
• Build and maintain relationships with external professionals and vendors.
• Act as the first point of contact to the Principal as required.
• Collaborate closely with the Facilities Operations Manager (FOM) and the Personal Family Assistant (PFA) to communicate the needs of the Principal.

Requirements

• Outstanding organizational skills.
• Ability to manage travel arrangements and appointments scheduling.
• Experience in event coordination and business contracts compliance.
• Proactive and energetic attitude.
• Strong communication skills.

Nice-to-haves

• Comfortable around pets.

Benefits

• Highly competitive compensation package.