Executive Personal Assistant

$45,760 - $45,760/Yr

The Inner You Counseling Center - Cranston, RI

Full-time - Mid Level

Cranston, RI

About the position

The Inner You Counseling Center is seeking an Executive Personal Assistant to provide comprehensive support to the organization's founders. This role is pivotal in maintaining various administrative duties for executive management, ensuring that the operations run smoothly and efficiently. The ideal candidate will be professional, highly skilled, and ready to engage in a variety of tasks that support the executive team. This position is located in Cranston, Rhode Island, and is perfect for Executive Personal Assistants looking for long-term employment opportunities. As an Executive Personal Assistant, you will be responsible for a wide range of administrative tasks, including managing calls, scheduling meetings, and organizing travel arrangements. You will also be tasked with assembling reports and financial data, organizing office areas, and filling in for administrative duties as needed. Your role will require strong communication and interpersonal skills, as you will interact with various levels of internal management, staff, clients, and vendors. Additionally, you will assist in managing community-based projects and help streamline processes within the organization. The Inner You Counseling Center is dedicated to providing excellent mental health care and creating a therapeutic environment for its patients. The clinical treatment team focuses on helping individuals set realistic goals and achieve results, emphasizing the importance of appointment flexibility and accessibility. By empowering patients to develop healthy lives and trusting relationships, the center aims to guide them in connecting with their inner selves through a holistic approach. This position is integral to supporting these efforts and ensuring the smooth operation of the practice.

Responsibilities

• Maintain various administrative duties for executive management.
• Manage calls and research for developing projects.
• Schedule and organize travel, meetings, and personal appointments.
• Assemble reports and financial data.
• Organize office areas and fill in for administrative duties as needed.
• Manage other support staff and customer relations.
• Handle time-sensitive duties and assist with logistics of correspondence.
• Coordinate personal and professional schedules.
• Streamline processes and manage community-based projects.
• Assist in organizing presentations and other related tasks.

Requirements

• Office Administration experience required.
• Event Planning experience required.
• Data entry experience required.
• Knowledge of social media and marketing applications.
• Intermediate skills in Google products (Gmail/Calendar, Drive including Docs, Sheets, etc.).
• Strong communication and interpersonal skills.
• Internet research skills.
• Project coordination experience.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Benefits

• Continuing education credits
• Health insurance
• Dental insurance
• Paid time off
• 401(k) matching