Executive Project Associate

Ramapo College Of New Jersey - Mahwah, NJ

Full-time - Manager

Mahwah, NJ

5,001-10,000 employees

Educational Services

About the position

Ramapo College seeks an ambitious, people-oriented professional to join its Office of the President as Executive Project Associate. The successful candidate will be a highly skilled communicator, relationship builder, and project manager who is excited by the idea of routinely adjusting their service, as needed, to lend leadership, management, support, or counsel to the task at hand. The incumbent must be able to thrive in fast-paced environments, roll up their sleeves and meaningfully engage others to generate new ideas and shared resolutions, and thoughtfully and diligently manage a diverse array of responsibilities and projects despite interruptions. Under the direct supervision of the Chief of Staff & Board Liaison | Vice President for Policy, Research, and Governance| College Spokesperson, the Executive Project Associate (EPA) is primarily responsible for a broad range of assignments and special projects often related to the operation of the Office of the President and its sister units across the Executive Core. Through thoughtful initiative and planning, strong relationship building, polished execution, and independent judgment, the EPA fosters the readiness, appropriate level of engagement, and responsiveness of the Office of the President on a diverse range of interpersonal, institutional, and sometimes sensitive matters. The EPA must thrive in a fast-paced and dynamic environment in order to troubleshoot and/or resolve problems, coordinate and assess special projects and events as assigned by the Chief of Staff, and frequently represent the Office of the President as its initial liaison to internal and external parties seeking the Office's participation in and/or imprimatur on programs, events, and communications.

Responsibilities

• Serve as a thought partner to the Chief of Staff and as a strategic and tactical manager on select initiatives, communications, events, and projects.
• Maintain regular communication with and build strong working relationships across the college's Cores to facilitate aligned action and coordinated decision-making.
• Analyze data and conduct research to arrive at trends, findings, and data-informed recommendations to shape initiatives and projects housed primarily in the Executive Core.
• Ensure the timeliness, effectiveness, and cogency of Office of the President communications.
• Maintain the accuracy and currency of the Office of the President's owned media to include its website and social media presence.
• Draft executive communications and, as directed, provide support to the Office of Communications and Public Relations on matters primarily related to institutional voice and executive content.
• Assist senior members of the Executive Core, as needed, on the development and delivery of formal communications.
• Facilitate the delivery of high-quality special events and programs.
• Lead the design, delivery, and assessment of special events housed in the Office of the President.
• Serve as the primary member of the Office of the President responsible for contributing to the successful delivery and executive protocols of events and programs.
• Serve as the initial point of contact with event planners across the College and, at times, externally in providing direction, guidance, and support.
• Support the design and delivery of State of the College Addresses, Communications Meetings, Board of Trustees Meetings, and other significant events.
• Facilitate healthy governance, information sharing, and collaboration across Cores and diverse stakeholder groups.
• Serve on committees and complete such other service, duties and responsibilities as assigned.
• Identify strengths and areas in need of improvement across the institution and partner with others to champion successes and advance meaningful change.
• Serve as the back up to the Chief of Staff on matters related to the Board of Trustees and on other matters as directed.

Requirements

• Graduation from an accredited college with a Master's Degree in related field in line with the position duties and responsibilities.
• Demonstrable commitment to learning and growing as a colleague, leader, and manager.
• Three years of experience drafting senior level communications and correspondence for a range of audiences and platforms.
• Five years of progressively responsible experience working alongside diverse teams and managing a variety of projects and tasks.
• Experience in a decentralized, public, education, and/or not-for-profit environment preferred.
• Proven track record of efficiently and effectively developing, implementing, managing, and assessing projects and budgets.
• Experience serving as the individual responsible for the design, delivery, and effectiveness of special events.

Nice-to-haves

• Experience in higher education administration.
• Familiarity with Google Suite, CMS, and intranet platforms.
• Ability to work in Mahwah, NJ and remotely, as may be appropriate.

Benefits

• Health insurance coverage.
• Dental insurance coverage.
• Life insurance coverage.
• Flexible scheduling options.
• Professional development opportunities.