Executive Recruiting Coordinator (Human Resources Coordinator), Faculty 100 Project

$48,000 - $50,000/Yr

Indiana University - Bloomington, IN

Full-time - Entry Level

Bloomington, IN

Ambulatory Health Care Services

About the position

The Executive Recruiting Coordinator for the Faculty 100 Project at Indiana University plays a crucial role in the recruitment process by coordinating multiple virtual and on-campus candidate interviews with university leaders, faculty, search committee members, and graduate students. This position requires collaboration with departmental administration to manage the logistics of on-campus interviews, ensuring a seamless experience for candidates and interviewers alike. The coordinator is responsible for all aspects of candidate travel, including booking flights, arranging hotel accommodations, and coordinating ground transportation for on-campus interviews. Additionally, the role involves handling various Indiana University systems to ensure compliance with established procedures, which is essential for maintaining the integrity of the recruitment process. In addition to the specific departmental responsibilities, the Executive Recruiting Coordinator will also engage in general HR functions. This includes coordinating, processing, verifying, and maintaining HR-related work, which encompasses recruitment, training, benefits administration, employee relations, performance evaluations, classifications, I-9 processing, and managing employee leaves of absence. The coordinator will research and analyze HR-related topics to assist in resolving issues and creating effective solutions. They will also be tasked with creating, compiling, preparing, and analyzing reports and documents related to HR activities, ensuring that all information is current and accurate for candidates, employees, and retirees. The role requires a high level of confidentiality, as the coordinator will maintain sensitive employee records and documents. The ideal candidate will demonstrate strong customer service skills, effective interpersonal abilities, and the capacity to manage multiple priorities simultaneously. This position is vital for supporting and maintaining HR programs and events, ensuring that all actions, decisions, and timelines are meticulously recorded and followed. Overall, the Executive Recruiting Coordinator is a key player in fostering a positive recruitment experience and supporting the broader goals of the Human Resources department at Indiana University.

Responsibilities

• Coordinates multiple virtual and on-campus candidate interviews with university leaders, faculty, search committee members, and grad students.
• Collaborates with departmental administration support to coordinate and manage on-campus interview logistics.
• Coordinates and documents all aspects of candidate travel including booking flights, making hotel accommodations, and ground transportation for on-campus interviews.
• Handles multiple IU systems to ensure compliance with established procedures.
• Coordinates, processes, verifies, and maintains HR related work, which may include recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s, and employee leaves of absences.
• Researches and analyzes HR related topics to assist in resolving issues and/or creating solutions.
• Creates, compiles, prepares, and analyzes reports and documents for HR related activities.
• Performs and may coordinate data entry for processing transactions and maintaining current information for candidates, employees, and/or retirees on various HR issues.
• Provides administrative and related support to other HR staff.
• Supports and maintains HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
• Maintains high standards of confidentiality of all employee records and documents.

Requirements

• High school diploma or equivalent (such as HSED or GED).
• 3 years HR related experience plus advanced experience with Microsoft Office Suite products.
• Demonstrates customer service skills.
• Effective interpersonal skills.
• Ability to simultaneously handle multiple priorities.
• Friendly and service-oriented demeanor.
• Highly thorough and dependable work ethic.
• Demonstrates written communication skills.
• Experience utilizing HRIS systems.
• Ability to work on multiple projects simultaneously, prioritize conflicting assignments, and maintain focus on project completion.

Nice-to-haves

• Experience working in human resources, higher education, or related fields.
• Excellent multitasker.
• Exhibits customer service with the ability to establish trust with others.
• Ability to work collaboratively in a team setting.
• Proficiency in navigating and utilizing multiple IU systems to ensure compliance with established procedures.

Benefits

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)