Executive Secretaries and Administrative Assistants

IIT Incorporated - New Berlin, NY

Full-time - Entry Level

New Berlin, NY

251-500 employees

Professional, Scientific, and Technical Services

About the position

The Executive Secretaries and Administrative Assistants position at IIT involves providing high-level administrative support to executives, including conducting research, preparing reports, and managing correspondence. The role requires strong organizational skills and the ability to handle multiple projects in a fast-paced environment, ensuring effective communication and coordination within the team and with external stakeholders.

Responsibilities

• Provide high-level administrative support by conducting research and preparing statistical reports.
• Handle information requests and perform clerical functions such as preparing correspondence and receiving visitors.
• Arrange conference calls, schedule meetings, and organize travel and business expense reimbursements.
• Act as the immediate supervisor's personal representative in routine contacts with other State executives.
• Perform special assignments, studies, and routine administrative functions as directed.
• Screen incoming correspondence, refer to appropriate staff, and follow up to ensure timely responses.
• Track and manage reporting projects without daily oversight.

Requirements

• Minimum of two years' experience working as an administrative assistant.
• Eligible to work in New York State.
• Knowledge of office administration and management.
• Proficiency in proper grammar, punctuation, and spelling.
• Strong business communication skills and ability to take notes effectively.
• Excellent verbal communication, writing, and interpersonal skills.
• Strong project management skills, with experience managing multiple time-sensitive, complex projects simultaneously.
• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
• Proficiency with Microsoft 365, including Excel, WebEx, and Zoom.

Benefits

• Competitive compensation
• W2 or C2C options
• Biweekly Direct Deposit for W2 Consultants
• Visa and Green Card sponsorship opportunities for qualified individuals
• Local contact for support and communication.