Executive Secretary (OA)

$59,966 - $77,955/Yr

United States Department of Veterans Affairs - Murfreesboro, TN

Part-time,Full-time - Entry Level

Onsite - Murfreesboro, TN

Administration of Human Resource Programs

About the position

The Executive Secretary (OA) position at the Tennessee Valley Healthcare System is a critical role that supports senior leadership in delivering exceptional customer experiences to Veterans and their families. This position requires a motivated individual who can effectively manage communications, correspondence, and administrative tasks to ensure the smooth operation of the office. The Executive Secretary will act as a liaison, maintain schedules, and facilitate travel arrangements, contributing significantly to the healthcare system's mission.

Responsibilities

• Act as the principal office assistant and executive assistant to the Deputy Executive Director.
• Handle communication with various stakeholders within and outside of the Tennessee Valley Healthcare System.
• Review correspondence for appropriate disposition and gather information for replies.
• Ensure outgoing correspondence is complete and conforms to policy and grammatical correctness.
• Monitor suspense items and follow up to ensure timely completion.
• Screen calls and visitors from various agencies, organizations, and individuals.
• Prepare travel arrangements and maintain the executive's schedule.

Requirements

• Must be a U.S. Citizen.
• Selective Service Registration required for males born after 12/31/1959.
• One year of specialized experience equivalent to at least GS-8 level in the Federal service.
• Experience in planning and organizing office activities, maintaining suspense systems, and performing administrative duties.

Nice-to-haves

• Experience in a healthcare setting.
• Familiarity with VA policies and procedures.

Benefits

• Comprehensive benefits package as a federal employee.
• Access to annual leave based on years of service.
• Eligibility for various federal employee benefits.