Executive Secretary

$60,000 - $60,000/Yr

NYC Health + Hospitals - New York, NY

Full-time - Entry Level

New York, NY

Hospitals

About the position

The Executive Secretary at NYC Health + Hospitals is responsible for providing comprehensive administrative support to executive leadership. This role requires a highly organized and resourceful individual who can manage calendars, coordinate meetings, and handle various administrative tasks efficiently. The position emphasizes a strong work ethic, excellent communication skills, and a commitment to the organization's mission of delivering high-quality health services.

Responsibilities

• Prepares agenda and assembles materials for meetings and conferences.
• Manages logistics for team meetings, including room arrangements and document preparation.
• Reviews calendars for conflicts and makes necessary adjustments.
• Assists team members with process and calendar-related inquiries.
• Manages departmental assets and procurement of supplies and services.
• Prepares correspondence and conducts research as needed.
• Creates travel arrangements when necessary.
• Maintains a tickler system for project deliverables.
• Prepares purchase orders, invoices, and financial statements.
• Conducts in-depth research on projects and presents findings clearly.

Requirements

• High School Diploma or equivalent with four years of clerical experience, including two years as a stenographic secretary, or a Baccalaureate Degree with one year of experience, or an Associate Degree in Secretarial Science with three years of clerical experience including one year as a stenographic secretary.
• Ability to take dictation accurately and transcribe it.
• Excellent verbal and written communication skills.
• Ability to exercise discretion and maintain confidentiality.
• Proficiency in Microsoft Office Suite, particularly Outlook.

Nice-to-haves

• Hospital experience preferred.
• Ability to manage multiple tasks efficiently and meet deadlines.
• Strong critical thinking and judgment skills.

Benefits

• Comprehensive Health Benefits for employees working 20+ hours per week.
• Retirement Savings and Pension Plans.
• Loan Forgiveness Programs for eligible employees.
• Paid Holidays and Vacation.
• College tuition discounts and professional development opportunities.
• Multiple employee discount programs.