George Washington University - Washington, PA
posted 4 months ago
The George Washington University Elliott School of International Affairs (ESIA) is seeking a motivated and experienced Executive Special Assistant to provide high-level executive support to the Dean. This role is crucial in managing the Dean's office operations and ensuring that priorities that require Dean-level attention are addressed efficiently. The successful candidate will be proactive, possess strong interpersonal skills, and demonstrate tact and discretion in all interactions. The position requires the ability to be flexible and manage multiple priorities effectively. The Executive Special Assistant will be responsible for managing the Dean's busy calendar, which includes juggling last-minute modifications and managing the flow of telephone calls, visitors, and requests. This role involves independently handling inquiries and requests made to the office, utilizing established procedures, and conducting research to inform or escalate issues as necessary. The assistant will also organize and coordinate internal and external events involving the Dean, providing support during these engagements and ensuring follow-up as directed. In addition to event coordination, the Executive Special Assistant will plan the Dean's travel arrangements, including flights, hotels, briefings, and all logistics, while also processing reimbursements. The role requires coordinating all correspondence to ensure error-free documents are presented for the Dean's signature, drafting correspondence as needed, and maintaining the Dean's official files and archives. The assistant will conduct research and prepare background materials, analysis, and reports in support of special projects, partnering effectively with various offices within the University to implement key initiatives. The position also includes scheduling meetings, creating agendas, and taking minutes for select Dean meetings, as well as providing secondary backup support for administrative duties in the Dean's Suite. This role will oversee and provide daily direction to administrative staff in the Dean's office, ensuring smooth operations and effective communication.