Executive Support 2- CMO Admin

$4,222 - $5,861/Yr

State of Oregon - Salem, OR

Full-time - Entry Level

Salem, OR

Executive, Legislative, and Other General Government Support

About the position

The primary purpose of this position is to deliver top-tier, confidential administrative support to the CMO admin office. This role involves active participation in management team meetings, contributing to decisions on highly sensitive issues. The ideal candidate will excel in communication with diverse stakeholders, adeptly juggle multiple priorities, and consistently follow through on assigned tasks.

Responsibilities

• Provide executive support to the CMO admin office.
• Manage complex calendars and task lists.
• Facilitate meetings with meticulous agenda preparation and detailed minute-taking.
• Craft polished emails, memos, letters, reports, and forms.
• Oversee the organization of files and Microsoft Teams spaces.
• Coordinate comprehensive travel itineraries and accommodations.
• Ensure the efficient distribution of products and printed materials.

Requirements

• One year of experience performing administrative duties in support of agency projects or programs.
• Experience in calendar management and travel itineraries.
• Experience in creating and maintaining a work environment that is respectful and accepting of diversity.
• Excellent computer skills including knowledge of Microsoft Word, Access, Publisher, PowerPoint, and Excel.
• 1 year office experience in a medical setting, preferred.
• Excellent written and oral communication skills.
• Strong organizational skills, with the flexibility to adjust to shifting priorities.
• Previous procurement training or ability to attend such trainings.
• Accounting and/or budget experience.
• Negotiation experience.

Benefits

• Full medical, vision and dental benefits.
• Paid sick leave, vacation, personal leave and 11 paid holidays per year.
• Pension and retirement plans.
• Qualified employer for the Public Service Loan Forgiveness Program.
• Oregon Behavioral Health Loan Repayment Program.